ERP guides
Accounts payable in Sage Intacct
What Sage Intacct checks for you, the reports that show what was paid, and where duplicates and overpayments slip through.
- Duplicate paymentsThe built-in duplicate check, its gaps, and how to find bills already paid twice.
- Payment terms and discountsHow terms and discounts are held, and the mistakes that lead to overpaying.
Sage Intacct's duplicate bill check
- Accounts Payable configuration has a setting for bills, checks or adjustments assigned duplicate numbers, with the choices Show warning, Do not allow transactions to be created, or Do nothing. Bills and adjustments are checked per vendor. Source 1 (opens in a new tab)
Checked against the vendor's documentation on Nov 6, 2026. Products change; the vendor's current help is the final word.
Reports for reviewing payables
- Accounts Payable reports include AP Ledger, Bills analysis, Bills register, Vendor aging and Vendor list. Source 1 (opens in a new tab)
- Enabling vendor reconciliation adds a Vendor reconciliation report that matches payments and credits to bills; it is not a reconciliation against the supplier's own statement. Source 2 (opens in a new tab)
Checked against the vendor's documentation on Nov 6, 2026. Products change; the vendor's current help is the final word.
Payment terms and discounts
- AP terms can carry an early-payment discount as a fixed amount or a percentage, with grace days; discounts on terms are not available for entities with VAT or GST enabled. Source 1 (opens in a new tab)
Checked against the vendor's documentation on Nov 6, 2026. Products change; the vendor's current help is the final word.
In a paid-bills export from Sage Intacct, the supplier's invoice number is in the Bill number column. Export paid bills from Sage Intacct.