Glossary · Matching and purchase orders

Evaluated receipt settlement (ERS): definition and how it works in accounts payable

Paying a supplier from the goods receipt and the purchase order price, without waiting for or keying a supplier invoice.

Definition

Paying a supplier from the goods receipt and the purchase order price, without waiting for or keying a supplier invoice.

Also called: ERS, self-billing

Example. A receipt of 500 units at the PO price of $12.00 creates a self-billed settlement of $6,000 with no supplier invoice keyed.

Key points

It works only with agreed prices and reliable receiving.
Because the supplier does not send invoices, a supplier invoice that arrives anyway must be blocked or it can be paid as well.
Common with long-standing direct-material suppliers.

Figures on this page are calculated by ERPSav from the definitions shown. The explanatory text is drafted with AI from those figures and checked automatically before it is published. General information only, not legal, tax or financial advice.