ERPSav

Example · Lease charges · illustrative

Forty CAM reconciliations checked before the objection windows closed

A 40-location quick-service restaurant franchisee in Texas. Annual CAM statements for every location compared with the lease terms, with the windows on one calendar.

Illustrative example. A composite scenario built from typical ranges in our research, not a real customer. Your numbers will differ.

The situation

The franchisee leases 40 locations from 17 landlords, paying about $18,000 a year in CAM per location ($720,000 in total). Reconciliations arrive between February and May and had been paid without review.

What was uploaded

  • The year's CAM reconciliation statement for each of the 40 locations
  • Key lease terms entered once per location: pro-rata share, admin fee, caps, exclusions, objection window
  • Prior-year reconciliations for 22 locations

What the engine found

  • Admin fee on the wrong base

    $11,200

    A 15% admin fee charged on property taxes and insurance at 9 locations where the lease limits it to operating costs.

    Rule: admin_fee_on_wrong_base

  • Pro-rata share too high

    $7,900

    The denominator shrank after an anchor tenant left, raising the share at 4 locations above the lease's floor.

    Rule: pro_rata_mismatch

  • Capital items passed through

    $5,500

    A roof replacement and a parking-lot rebuild billed in one year at 2 locations.

    Rule: capital_item_billed

The numbers

Found
$24,600
Expected
$17,200
Recovered within 5 months
$15,800

Three windows closed within 30 days of upload; all three letters went out in time.

What it would cost, three ways

Over the same 5 months, in USD.

Self-serve

$1,495

Starter $299 a month × 5 months. Keep 100%.

Recovery plan

$2,391

$99 × 5 months = $495, plus 12% of $15,800 ($1,896).

Managed

$3,950

25% of $15,800.

Time spent

About 12 hours: entering lease terms once, then reviewing findings and sending 15 records requests.

The lesson

The objection window, not the size of the error, decided what could be recovered. Entering every window once and working nearest-first meant no location missed its deadline.

This is a review of the statement's arithmetic against the terms you enter; ERPSav gives no opinion on what a lease means, and contested points go to your lawyer.